privacy policy

Underhill School and Children’s Centre respects your privacy. 

This Privacy Policy provides information on our privacy practices, the personal information we collect, what we do with it, how it is stored and how this information is used by Underhill.

By visiting our website and contacting us through our website you agree to your personal information being used and disclosed in the manner set out in this Policy.

We collect and use a small amount of personal information when you contact us through our website, when you complete a ‘contact us’, ‘register an absence’ or ‘subscription’ online form, and during other correspondence and conversations with us. Such collection is done with appropriate notice and consent, and in line with appropriate data protection legislation.

The personal information we may collect is basic personal contact information including:

• Name
• Telephone number
• Email address

This information is submitted directly to Underhill School and Children’s Centre through the website and is not visible to any other website users.

We may use your information to:

• Respond to enquiries about Underhill School and Children’s Centre and provide further information as an email response
• Register child absences that are submitted to us
• Store your email address to send you updates and newsletters
• Monitor the performance of Underhill’s website

In addition to the information you provide, we may also collect information during your visit to our website. 

We may collect traffic information that your browser sends to our website, such as your browser type, access times, and the address of the website from which you arrived. 

We may also collect information about your Internet Protocol (IP) address, unique device identifier and on-site behaviour for example the pages you view, the links you click, and other actions you take in connection with our website.

We occasionally provide links to third-party websites. If you access those links, you will leave the Underhill website. We do not control those third party sites or their privacy practices, and these may differ from our own. The personal data you share with, or is collected by other sites is not covered by this Privacy Policy. 

We encourage you to review the privacy policy of any other site before allowing the collection and use of your personal information. 

We will not share, sell, rent or lease the personal information you submit via the website to others in any way. It is used internally for contact, registration of interest and enquiries only. 

The data that you submit through the website is held internally at Underhill School and Children’s Centre securely and inside the European Economic Area (EEA).

In compliance with UK DPA and GDPR legislation, we are committed to resolve any enquiries as quickly as possible. If you have any questions or concerns regarding our privacy policy, please contact us.

We will make every effort to keep your personal information accurately recorded. We have processes and policies to maintain data accuracy. 

We will provide individuals with reasonable access to personal information that they provided to us and the reasonable ability to review and correct it or ask for anonymisation or deletion as applicable. 

To change or make requests on the personal information that you have directly provided to Underhill School and Children’s Centre, you can contact us directly. We will respond to access requests within 30 days. 

Underhill School and Children’s Centre seeks to prevent unauthorised access or disclosure of personal data, maintain data accuracy, and ensure the appropriate use of information. 

We have appropriate physical, technical, and administrative processes in place to safeguard the information we collect and process. We retain data only as required or permitted by UK law while it has a legitimate business purpose. Where your information is no longer required, we will ensure it is disposed of in a secure manner within one year. 

If you have comments or questions about this Privacy Policy, or any concern around the use of your data or a possible breach of your privacy, please send them to us at the address in the footer of this page or by email. All correspondence will be treated confidentially and we will contact you within a reasonable time.